Getting Started
Your journey from signup to automated daily syncs, step by step.
Sign Up
Your ConEquip contact will send you an email invitation with a link to create your SPS account.
What you'll do: Click the invitation link, set your password, and log in.
What to expect: You'll land on the vendor dashboard with the onboarding wizard ready to guide you.
Connect Your Data
Pick the system your inventory already lives in. SPS reads it there.
A database
Connect a SQL database read-only and we query it directly. PostgreSQL, MySQL, SQL Server, and more.
A cloud spreadsheet or app
Sign in once and pick your source — Excel in Microsoft 365, Google Sheets, or Airtable.
A daily file drop
We provision you a secure SFTP folder and you drop your existing export into it on a schedule.
Something else
Pick "Something else" in the wizard and we'll work out the right route with you.
Dropping files? See the SFTP Setup guide for connection details and client examples.
Map Your Columns
Tell us which of your columns hold which fields. You label them once here, and SPS reads your source the same way every day after.
Pick your source: Choose which tables, worksheets, or files hold your inventory. You can pick several — we stack them into one daily snapshot.
Pair the fields: Point us at your SKU (OEM Part Number), price, quantity, condition, and description columns. A column named like our template, or a common name such as Qty, is picked for you — check it and change it if it is wrong.
Pair your conditions: We list the condition values we find in your data, and you match each one to a ConEquip condition.
Set your warehouses: Map your location columns to real addresses, or enter them by hand if your export doesn't carry them. Where several location values share one address, group them and enter that address once.
Review: The last step shows a live sample of your real data as SPS will read it, so you can confirm the mapping before submitting.
See the Template Guide for what each field means, and Validation & Errors for what we check.
Admin Review
Submitting your mapping puts you in the ConEquip review queue. A reviewer checks your setup against a live sample of your data before you go live.
What happens: A ConEquip team member reviews your data for completeness and accuracy. They may reach out with questions.
Timeline: Typically reviewed within 1–2 business days.
You'll get an email: Once the review is complete, everyone on your team will receive an email. If changes are needed, the email includes the reviewer's feedback so you know exactly what to address — adjust your mapping and resubmit, and you're back in the queue.
Daily Operations
You're live! Here's what happens each day once your sync is active.
Your part: Keep your source current — that's it for a connected database or spreadsheet. If you drop files, send one complete snapshot daily and schedule it for after business hours or around 11:00 PM ET to capture the full day.
Our part: SPS reads your source through the mapping you built, then validates, processes, and publishes your data. If there's a problem, you'll get an email notification.
Your dashboard: Log in anytime to see your current inventory counts, sync history, and any validation errors.
Changing your setup: Saving a change to your mapping pauses your sync until ConEquip reviews it. Submit the change from the Review step; syncing resumes once it is approved. Updating a password does not pause anything. Starting over from scratch means a full review again.
What Happens After Setup?
Once your daily sync is running, the system handles the rest: