SFTP Setup

How to connect to ConEquip's SFTP server for automated daily file delivery.

How It Works

If you deliver your inventory as a file, ConEquip provides you a dedicated SFTP folder. You drop your daily inventory export into this folder, and our system automatically picks it up, validates it, and processes it.

Setting up your columns. During setup you tell us which files in your folder hold inventory and which of your columns mean what — part number, quantity, price, condition, location. SPS reads your files exactly as you send them and leaves them unchanged.

You can send more than one file. If your inventory is split across several files or several tabs of a spreadsheet — one per warehouse, branch, or category — select them all during setup and we'll combine them into a single daily snapshot. Send them all every day: everything you're offering has to be in that day's drop, because anything missing from it is read as "no longer in stock."

SFTP suits systems that already produce a scheduled export: it's reliable, secure, and easy to automate from most tools.

Connection Details

Your SFTP credentials will be provided during the automation setup step. You'll receive:

Host Provided during setup
Port 2222
Protocol SFTP (SSH File Transfer Protocol)
Username Your vendor-specific username
Password Your vendor-specific password

Folder Structure

When you connect, you'll see this folder layout:

/uploads/ ← Drop your daily file here

/uploads/processed/ ← Successfully processed files (moved automatically)

/uploads/failed/ ← Failed files (moved automatically)

Important: Always upload to the /uploads/ root folder. Do not place files in the processed or failed subfolders.

Client Examples

WinSCP (Windows)

  1. Open WinSCP and select "SFTP" as the protocol
  2. Enter the host, port (2222), username, and password
  3. Connect and navigate to /uploads/
  4. Drag your inventory file into the folder

FileZilla (Windows/Mac/Linux)

  1. Open Site Manager and create a new site
  2. Set protocol to "SFTP", enter host, port 2222, and credentials
  3. Connect and upload to /uploads/

Command Line (Linux/Mac)

sftp -P 2222 [email protected]
cd /uploads
put inventory_2025-01-15.xlsx

Automation Tips

  • Schedule your export: We recommend scheduling your automated export for after business hours or around 11:00 PM ET — this captures your full day's inventory changes. Files must arrive by midnight ET to be included in the overnight processing cycle.
  • One file at a time: Send one file per day. If you need to re-send, the newer file supersedes the previous one.
  • Monitor the processed folder: After our system picks up your file, it moves to /processed/ or /failed/. Check this to confirm delivery.
  • Test first: During automation setup, you'll do a test SFTP sync before going live.
Validation & Errors FAQ & Troubleshooting